# Adding and editing tags (types) for reports

> Add the tags (previously called types) that reporters pick in the Venzeo™ mobile app, so reports are easy to filter and route.

Source: https://help.venzeo.com/en/article/managing-types
Language: en
Updated: 2026-10-27

Only administrators can add and edit tags.

**Tags** (previously called types) describe what a report shows. Reporters pick them in the Venzeo™ mobile app when they create a report. You then use them to filter reports, send email alerts and close tasks. Every tag belongs to one category.

_Example: a waste company has a `Waste Bin` category with the tags `Overloaded`, `Damaged` and `Locked`._

## Add a tag

1. Open the main menu, expand **Tags & Categories** and choose **Manage Tags & Categories**. The **Tags & Categories** page opens.
2. Click **Add new Tag**.
3. Enter the **Tag name**.
4. Optional: pick an icon. Venzeo™ adds it in front of the tag name.
5. Under **Category**, select the category the tag belongs to.
6. Click **Save**. **Successfully added** appears and the tag is listed under its category in **Manage tags (within categories)**.

When you save, Venzeo™ asks every linked phone to update. A phone that is offline gets the change the next time it connects.

> **Tip:** Keep tag names short so they are easy to read in the Venzeo™ mobile app.

## Rename a tag or move it to another category

1. Open the main menu, expand **Tags & Categories** and choose **Manage Tags & Categories**.
2. Click **Edit** next to the tag.
3. Change the **Tag name**, or select another **Category**.
4. Click **Save**. **Successfully saved** appears.

The change also applies to existing reports that have the tag.

## Stop reporters using a tag

Deactivating a tag removes it from the Venzeo™ mobile app. Existing reports keep the tag.

1. Open the main menu, expand **Tags & Categories** and choose **Manage Tags & Categories**.
2. Click **Edit** next to the tag.
3. Click **Deactivate**, then confirm with **Deactivate**. **Successfully deactivated** appears and the tag disappears from the list.

To use the tag again, turn on **Show inactive tags**, click **Reactivate** next to the tag and confirm.

## Send email alerts for a tag

To have someone emailed whenever a report with a tag is recorded, see [Activating an email alert notification](https://help.venzeo.com/en/article/activating-an-email-alert-notification).

## Close tasks with a tag

A tag can also complete a task: when a report attached to the task has the task's closing tag, the task is marked as completed. See [Completing tasks automatically with a closing tag](https://help.venzeo.com/en/article/task-auto-completion).

To group tags, see [Grouping tags into categories](https://help.venzeo.com/en/article/managing-type-categories). To plan your tags around the teams that act on reports, see [Setting up tags so reports reach the right team](https://help.venzeo.com/en/article/setting-up-tags-for-the-right-team).